Privacy statement

The Swing - Ballroom application, Ballroom for short, is developed as a 'community of practice ' around a certain theme or for a customer or customer group . Ballroom offers the ability to distinguish between a public and a private environment. In this privacy statement we explain how Ballroom handles personal data and for what purpose. Ballroom was developed and is maintained by ABF Research and is hosted on ABF Research servers.

To be able to present information of Ballroom users, their personal data is processed . In principle, users represent the organization that employs them.

ABF Research believes that it is important to handle personal data carefully. That is why the data is carefully processed and well secured. This takes into account the requirements of the privacy legislation.

The following measures are part of the privacy policy.   

1. Personal data of users are processed in the Ballroom application
The personal data  is provided to ABF Research through direct user input in the Ballroom application or are made available to ABF by ABF's customers. The overview below specifies the personal data that is by default processed.

  • First and last name
  • Which organization is represented by the person
  • IP address
  • Function of the person
  • Telephone number
  • E- mail address

This data is only processed in the public Ballroom environment, if  the user himself enables it when creating the account or through requesting a newsletter or information via the contact form.

Because the user represents the organization that employs him/her, phone number and email address data practically belong to the organization.

In customer-specific implementations of Ballroom, other personal data may be processed. Contact the ABF Research project manager for more information.

2. Special personal data is not processed
Ballroom does not process any personal data that applies under the General Data Protection Regulation (GDPR) as special or sensitive personal data.

3. The processing of personal data has a legitimate basis
Ballroom processes personal data because it is necessary to implement the agreement including the use of the Ballroom application. Specifically, this may concern:

  • The need to contact users.
  • To give users the opportunity to sign in and to request a new password in a secure manner.
  • To be able to establish whether a user belongs to the target group of the concerned implementation.
  • To send information.

4. Data is stored only as long as strictly necessary
In Ballroom personal data is not kept longer than necessary to achieve the goals for which the information was collected.

5. Data is not shared with third parties
ABF Research does not provide information of its users to third parties without explicit permission. With organizations that process personal data on behalf of ABF Research, we conclude a privacy agreement to ensure the same level of security and confidentiality.

6. Those involved have the right to request access, correction or deletion of their data
Users have the right to view, correct or delete their personal data. For this reason an appointment can be made with the ABF Research project manager. It is important that one identifies him-/herself and this way can demonstrate that the information to be shown, corrected or removed belong to the person with the identification. It is not allowed to access data from other people.

Other rights that users have, are the right to transfer their personal data (data portability) and the right to object to processing.

Finally, a user can submit a request to delete the account and their personal data. For this purpose, the ABF Research project manager can be contacted .

7. Cookies are only used for website optimization
Ballroom only uses technical and functional cookies. A cookie is a small text file that is saved on the user’s computer, tablet or smartphone on the first visit of a website .

The cookies used by Ballroom are necessary for the technical operation of the website and ease of use. They ensure that the website functions and maintains, for example, the preferences of a user . Additional cookies can be placed to track the surfing behavior of users so that we can see how often certain content is visited. This is used to organize the information provision via the website as well as possible.

Cookies cannot be used to identify users.

8. ABF Research can be contacted for further information or complaints
For questions about this privacy statement, please contact ABF Research via or via the ABF Research project manager. Additional information about how ABF Research deals with personal data can be found in privacy statement on the website .

We are more than happy to help you if you have complaints about the processing of your personal data. Should we not be able to come to terms on the subject, then you, of course, have the right under the privacy legislation to file a complaint with the Dutch Data Protection Authority.